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Product Features

Run your business from one connected workspace.

Clients, proposals, jobs, scheduling, invoices, and payments live in one connected system — and Kia, your AI operator, moves the work forward alongside you.

14-day free trial · No credit card required

app.smart-bizflow.com/dashboard
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SO

Good morning,

Sophia

Outstanding

$6,600

This month

$12,400

Pending

3

Active jobs

5

Revenue — last 7 days

This week

M

T

Verde

W

T

Needs attention

  • INV-1007 — Verde Trattoriaoverdue
  • INV-1005 — Birch Landscapingsent

Kia AI

Your AI operator

You have 3 overdue invoices — want me to send reminders?
Reminders ready to send

Jobs board

3 active
  • Cedar fence repair

    ScheduledTue
  • Verde website review

    In progressToday
  • Birch spring cleanup

    Unscheduled—

Clients

Company records, contacts, and full history — together.

  • Company records with address and notes
  • Up to 3 named contacts per client — email, phone, and title
  • Lead, active, and churned status
  • Every connected job, invoice, and proposal on the client record

Proposals

Build the scope and the price, then track the answer.

  • Itemized line items, add-ons, and images
  • Branded proposal emails with PDF download
  • Accepted / declined lifecycle — accepted terms are locked in
  • Convert an accepted proposal into a Job or an Invoice
  • Clear proposal numbers (PROP-1023) on every document

Jobs

From booking to done, every job has a home.

  • Pipeline board: unscheduled → scheduled → in progress → on hold → completed
  • Date-based scheduling — jobs belong to a day
  • Primary assignee plus additional team members
  • Checklists, notes, files, and photos on every job
  • Job costing and profitability on Pro-Pack
  • Completed-job workflow: team notification and customer thank-you prompt

Invoices & Payments

Line items decide the total. Customers pay you directly.

  • Itemized invoices — line items always determine the total
  • Due dates and draft → sent → paid → overdue lifecycle
  • Recurring invoices on weekly, monthly, or longer schedules
  • Branded invoice emails with online payment links
  • Payments deposit directly to your own Stripe account
  • Payment reminders for overdue balances

Calendar & Reminders

See the week, and never miss what comes next.

  • Week calendar of scheduled jobs
  • Google Calendar sync for your schedule
  • Reminders attached to clients, proposals, invoices, and jobs
  • Dashboard view of what needs attention today

Kia AI Operator

Just tell Kia what to do — she runs the workflow with you.

  • Create and update records in natural language
  • Guided workflows for invoices, jobs, and clients
  • Contextual awareness of the page you're on
  • Opens records and navigates the app for you
  • Sends invoices and reminders — always with your confirmation
  • Typed chat and live voice sessions

Team

Invite your crew and keep permissions clean.

  • Owner, admin, and member roles
  • Job assignments with modify rights for assigned teammates
  • Seats included by plan — 2, 5, or 10 users
  • Job costing and financials stay owner/admin-only

Run your business without chasing every detail.

Start free, see your whole business in one place, and let Kia help you stay on top of it.

14-day free trial · No credit card required